10+ Examples of a Job Application Letter for Any Available Vacancy
Landing your dream job start with making a great first impression—the best application letter for a job vacancy. The following samples and examples with provide you with the secrets to crafting a letter that will grab attention, showcase your skills, that will get you noticed. And get you the job.
What is a Job Application Letter?
There is some confusion around the cover letter and the application letter. I'm not about to say anyone is wrong, but for the purposes of this article, we're dealing with them as two separate things—meaning a cover letter is not the same thing as an application letter.
So what is an application letter?
While the terms cover letter and application letter are often used interchangeably, there is a difference. An application letter is often more detailed—it offers more insight into your experience and skills. But it's also used to send to a company you may be interested in working with that may not have any current openings. While a cover letter is attached to a resume and should be tailored to a specific position.
Key Components of a Great Job Application Letter
If you want to write a stellar application for a job vacancy—even when you're not sure there is a vacancy—you need to be sure to structure it appropriately.
Try to keep your letter to a single page, and include the following:
- Introduction
Your introduction should be four or five sentences and offer a summary of your skills, experience, duties, and goals. This is to ensure hiring managers have the type of information a resume would typically provide.
- Work Experience
Since you're not sending a resume, be sure to include a relevant employment history. Current of previous companies you've worked for, including duration and information about specific duties.
How to Write the Best Application Letter for a Job Vacancy
Think of your application letter as an introduction to a company you're interested in working for. That means you not only want to show yourself in a good light, but you also want to let a hiring manager know you've done your research. What is it about this specific company that interests you? How do your goals and their company values mesh?
Obviously, it's important to highlight your skills and experience, but make sure your job vacancy letter provides insight into why you would be a good fit for their workplace. This will take some time and some research, but it personalizes the letter—potentially making it stand out in a sea of similar letters or applications for a job.
What if you don't know if a company has a job vacancy? Simple job application letters could be your answer.
10 Examples of Job Application Letters for Any Vacancy
We've explained what the best application letter for job vacancy should include, and how to write it, but for the visual learners, that might not be enough. For you, a sample application letter for a job vacancy—actually, we have several samples, covering a variety of job types and skill levels.
Some of the job vacancy letters below will list specific experience or knowledge, so be sure to update that with your own. The following are pure fiction!
Generic Letter for Any Position (Application Letter for any position)
[Your Name] [Your Address] [State/Province, Zip/Postal Code] [Phone number] [Email address] [Date]
[Hiring Manager's Name] [Company Name] [Company Address]
Dear [Hiring Manager's Name] or Hiring Manager,
I’m writing to express my interest in any open position at [Company Name]. With a strong work ethic, adaptability, and a commitment to making a positive contribution to team goals, I believe I can be a valuable asset to your organization.
In my past roles, I've demonstrated an ability to quickly learn new skills, effectively problem solve, and maintain a positive attitude in ever-changing environments. And my ability to collaborate with diverse teams and consistently deliver results would align with the core values and mission statement set out by [Company Name]. Whether it’s learning new tools, helping customers, or supporting daily operations, I’m committed to doing my best.
I’d be grateful for a chance to talk about how my skills and experience could benefit your team. Thank you for your time and consideration.
Sincerely, [Your Name]
Entry Level Job Application
[Your Name] [Your Address] [State/Province, Zip/Postal Code] [Phone number] [Email address] [Date]
[Hiring Manager's Name] [Company Name] [Company Address]
Dear [Hiring Manager's Name] or Hiring Manager,
I'm excited for this chance to apply for an entry-level position at [Company Name]. As someone eager to start their professional journey, I bring a strong a strong work ethic, adaptability, plus the desire to learn and grow within your organization.
Through my schooling, volunteer work, and a variety of part-time jobs, I've developed skills like teamwork, time management, and problem-solving. Whether assisting with projects, meeting deadlines, or helping others, I take pride in doing quality work and being reliable. These experiences have given me the assets I need to be able to contribute positively to your team from day one.
I'm enthusiastic about the chance to gain hand-on experience while learning from experienced professionals and contributing to the success of [Company Name]. I look forward to an opportunity to speak further and appreciate your time and consideration.
Sincerely, [Your Name]
For Administrative Assistant
[Your Name] [Your Address] [State/Province, Zip/Postal Code] [Phone number] [Email address] [Date]
[Hiring Manager's Name] [Company Name] [Company Address]
Dear [Hiring Manager's Name] or Hiring Manager,
I'm reaching out to express my interest in any currently vacant or potential administrative assistant roles within [Company Name]. With [X] years of experience supporting a variety of teams and managing office operations, my strong organizational skills and dedication enable me to keep things running smoothly.
In my previous role—[x] years at [Company Name]—I handled tasks such as scheduling meetings, managing correspondence, maintaining records, and ensuring efficient day-to-day operations. I'm comfortable juggling multiple priorities and problem-solving in fast-paced environments. And proficiency with tools like Microsoft Office, Google Workplace tools, Asana, Slack, and more, allows me to streamline processes and stay on top of deadlines.
I take pride in being resourceful, detail-oriented, and dependable. I enjoy creating well-organized systems that help teams succeed and maintaining a positive, professional atmosphere in the workplace.
Thank you for your time and consideration. I would appreciate the chance to connect and learn more about any current or future opportunities where my skills and experience could benefit your team.
Sincerely, [Your Name]
Check out our tips on writing a CV for an administrative assistant if you want to learn more.
For Software Developer
[Your Name] [Your Address] [City, State, ZIP Code] [Your Phone Number] [Your Email Address] [Date]
[Hiring Manager’s Name] [Company Name] [Company Address]
Dear [Hiring Manager's Name or "Hiring Manager"],
I'm writing to express my interest in any currently vacant or potential developer roles at [Company Name]. With [X years] of experience designing, coding, and testing software solutions, I’m passionate about creating efficient, user-friendly applications that meet today's business needs.
In my previous role—[x] years at [Company Name]—I developed and maintained, I developed and maintained applications using languages such as Java, Python, or JavaScript, plus tools and environments like GitHub, Visual Studio Code, or IntelliJ IDEA, and more. I collaborated closely with cross-functional teams, delivering high-quality products. I enjoy solving complex technical problems and am well versed in debugging, performance optimization, and implementing scalable solutions. I take pride in writing clean, maintainable code and staying up to date with emerging technologies. My proactive approach, attention to detail, and strong problem-solving skills help me deliver solutions that enhance user experiences and improve operational efficiency.
Thank you for your time and consideration. I would be excited to connect and discuss how my skills could contribute to your team's success.
Sincerely, [Your Name]
For Teacher
[Your Name] [Your Address] [City, State, ZIP Code] [Your Phone Number] [Your Email Address] [Date]
[Hiring Manager’s Name] [Company Name] [Company Address]
Dear [Hiring Manager's Name or "Hiring Manager"],
I'm writing to express my interest in any currently vacant or potential teaching rolls at [School Name]. With [X years] of experience teaching [grade levels or subjects], I'm dedicated to creating a positive and engaging learning environment that allows students to thrive academically and personally.
In my previous role—[x] years at [Company Name]—I developed lesson plans that were tailored to diverse learning styles, encouraged critical thinking, and built strong relationships with students and parents. I take pride in knowing my classroom environment is inclusive—where every student feels valued and supported. I've been able to drive meaningful and positive educational outcomes using my strengths in classroom management and curriculum development.
I'm passionate about inspiring curiosity and a love for learning, while at the same time equipping students with the skills they'll need to succeed. I would welcome an opportunity to your school's mission and ongoing success.
Thank you for your time and consideration. I would be excited to discuss how my experience could benefit your students and school community.
Sincerely, [Your Name]
Check out our tips on writing a CV for a teacher if you want to learn more.
For Nurse
[Your Name] [Your Address] [City, State, ZIP Code] [Your Phone Number] [Your Email Address] [Date]
[Hiring Manager’s Name] [Company Name] [Company Address]
Dear [Hiring Manager's Name or "Hiring Manager"],
I'm writing to express my interest in any currently vacant or potential nursing positions at [Hospital/Clinic Name]. With [X years] of experience providing compassionate and high-quality care to my patients, I'm dedicated to promoting health, offering support, and contributing positively to healthcare teams.
In my previous role—[x] years at [Company Name]—I managed patient assessments, administered medications, and collaborated with healthcare professionals to deliver personalized care. I'm skilled at prioritizing tasks, handling emergencies calmly, and maintaining accurate medical records. My focus on patient advocacy and communication helps create trust with patients and their families.
I'm passionate about improving the well-being of patients while maintaining a strong commitment to professional standards. I would be honored to contribute my skills and experience to your healthcare team.
Thank you for your time and consideration. I look forward to the opportunity to discuss how I can support your patients and your organization.
Sincerely, [Your Name]
For Accountant
[Your Name] [Your Address] [City, State, ZIP Code] [Your Phone Number] [Your Email Address] [Date]
[Hiring Manager’s Name] [Company Name] [Company Address]
Dear [Hiring Manager's Name or "Hiring Manager"],
I am writing to express my interest in any currently vacant or potential accounting roles at [Company Name]. With [X years] of experience managing financial records, analyzing data, and preparing accurate reports, I am confident in my ability to support your organization.
In my previous role—[x] years at [Company Name]—I handled tasks such as budget preparation, account reconciliation, and financial reporting. I’m proficient with [mention accounting software, e.g., QuickBooks, Excel, or SAP] and skilled at ensuring compliance with accounting regulations and standards. My attention to detail, problem-solving abilities, and focus on accuracy help deliver reliable financial insights.
I'm well organized, dependable and able to identify opportunities for process improvements. I would welcome a chance to contribute to your company's financial success and stability.
Thank you for your time and consideration. I look forward to the opportunity to discuss how my skills and experience can benefit your organization.
Sincerely, [Your Name]
Check out our tips on writing a CV for a tax accountant if you want to learn more.
For Warehouse Worker
[Your Name] [Your Address] [City, State, ZIP Code] [Your Phone Number] [Your Email Address] [Date]
[Hiring Manager’s Name] [Company Name] [Company Address]
Dear [Hiring Manager's Name or "Hiring Manager"],
I’m writing to express my interest in any current or potential warehouse worker roles at [Company Name]. With [X years] of experience in warehouse operations, I’m skilled at ensuring efficient, organized, and safe handling of inventory and shipments.
In my previous role—[x] years at [Company Name]—I handled tasks such as receiving and stocking products, preparing orders for shipment, and operating forklifts and other equipment. I take pride in keeping workspaces clean and organized while meeting productivity and accuracy targets. Safety and efficiency are always top priorities in my work.
I’m dependable, physically capable of handling demanding tasks, and enjoy contributing to a well-functioning warehouse environment. I would welcome the opportunity to bring my experience and strong work ethic to your team.
Thank you for your time and consideration. I look forward to the chance to discuss how I can support your warehouse operations.
Sincerely, [Your Name]
For a Sales Position
[Your Name] [Your Address] [City, State, ZIP Code] [Your Phone Number] [Your Email Address] [Date]
[Hiring Manager’s Name] [Company Name] [Company Address]
Dear [Hiring Manager's Name or "Hiring Manager"],
I’m writing to express my interest in potential sales roles at [Company Name]. With [X years] of experience in sales and customer engagement, I am confident in my ability to help your team meet and exceed business goals.
In my previous role at [Previous Company Name], I consistently met and exceeded sales targets, including increasing revenue by [X%] over [specific time period] and closing [number] high-value accounts in a single quarter. My success was driven by building strong relationships with clients, identifying their needs, and delivering tailored solutions to maximize customer satisfaction and loyalty.
I'm goal-oriented, adaptable, and enthusiastic about connecting with customers and promoting products or services. I would welcome the opportunity to bring my sales skills and energy to your team.
Thank you for your time and consideration. I look forward to the opportunity to discuss how I can contribute to your company's growth and success.
Sincerely, [Your Name]
Check out our tips on writing a CV for a sales position if you want to learn more.
For a Customer Service Position
[Your Name] [Your Address] [City, State, ZIP Code] [Your Phone Number] [Your Email Address] [Date]
[Hiring Manager’s Name] [Company Name] [Company Address]
Dear [Hiring Manager's Name or "Hiring Manager"],
I’m writing to express my interest in potential customer service roles at [Company Name]. With [X years] of experience assisting customers and resolving issues, I am dedicated to providing excellent service and fostering positive relationships.
In my previous role at [Previous Company Name], I maintained a 98% customer satisfaction rating and successfully reduced response times by [X%] through process improvements. I specialized in handling complex customer concerns, resolving issues efficiently while ensuring a positive experience. My ability to communicate in a clear and empathetic manner allowed me take challenges and turn them into opportunities for better—stronger—customer loyalty.
I take pride in being resourceful, detail-oriented, and focused on delivering solutions that benefit both the customer and the company. I would welcome the opportunity to bring my customer-first approach to your team.
Thank you for your time and consideration. I look forward to the opportunity to discuss how I can contribute to your company’s continued success.
Sincerely, [Your Name]
For an Administrative Role
[Your Name] [Your Address] [City, State, ZIP Code] [Your Phone Number] [Your Email Address] [Date]
[Hiring Manager’s Name] [Company Name] [Company Address]
Dear [Hiring Manager's Name or "Hiring Manager"],
I’m writing to express my interest in potential administrative roles at [Company Name]. With [X years] of experience managing office operations and providing organizational support, I am confident in my ability to contribute to the efficiency and success of your team.
In my previous role—[x] years at [Company Name]—I coordinated schedules, handled correspondence, and streamlined office processes, resulting in improved operational efficiency. I take pride in maintaining well-organized environments and ensuring that daily tasks run smoothly. My strong communication and problem-solving skills have allowed me to support teams and leadership effectively.
As someone who thrives in a fast-paced setting, I'm highly adaptable, and enjoy finding ways to improve workflows and maintain organization. I would welcome the chance to contribute my skills and experience to your organization.
Thank you for your time and consideration. I look forward to the opportunity to discuss how I can support your team’s success.
Sincerely, [Your Name]
Check out our tips on writing a CV for an administrative role if you want to learn more.
For a Marketing Position
[Your Name] [Your Address] [City, State, ZIP Code] [Your Phone Number] [Your Email Address] [Date]
[Hiring Manager’s Name] [Company Name] [Company Address]
Dear [Hiring Manager's Name or "Hiring Manager"],
I’m writing to express my interest in potential marketing roles at [Company Name]. With [X years] of experience creating and executing marketing campaigns, I am confident in my ability to help elevate your brand and drive engagement.
In my previous role at [Previous Company Name], I managed campaigns that increased customer engagement by [X%] and boosted website traffic by [X%] within [timeframe]. I have experience with content creation, social media management, email marketing, and market research. My strength in analyzing campaign performance and optimizing strategies has consistently delivered measurable results.
I'm passionate about crafting creative solutions and engaging messaging that resonate with target audiences. I would welcome the opportunity to bring my innovative thinking and marketing expertise to your team.
Thank you for your time and consideration. I look forward to the opportunity to discuss how I can contribute to your company’s growth and marketing success.
Sincerely, [Your Name]
FAQs
1. What is the best format for an application letter for a job vacancy?
Try to keep your letter to one page and use professional formatting with clear sections and headers. Start with your contact details, the date, and prospective employer's information. Then your formal salutation, followed by any position you're looking for and a list of your qualifications. The body of the letter should highlight your skills, experiences, and state how they align with the role. Be polite, add a call to action, and your signature.
2. How can I write an application letter for any position without knowing the job requirements?
Let the company know you understand their overall mission and values then explain why you would be interested in working for them specifically. Make them aware of your transferable skills—things like communication, problem-solving, and teamwork—and where possible, provide examples of how you've demonstrated them. Show your eagerness to learn and contribute.
3. Can I use the same application letter for multiple job vacancies?
No, this isn't a good idea. If you are applying for specific vacancies, be sure to customize each letter to highlight your skills and experience that are most relevant to each role.
4. How do I address a job application letter if I don't know the recruiter's name?
You have a few options. Dear Hiring Manager or, if you know a specific department is hiring, you could also use Dear [Department] Hiring Team.
5. What is the difference between a cover letter and an application letter?
A cover letter is tailored to a specific job opening where an application letter is sent to companies or hiring managers who may or may not have any openings, but you want to show your interest in working for them.
6. How long should an application letter be?
Typically, a full page.
7. What should I avoid including in an application letter for a job vacancy?
Avoid using the word "I" too much. And while you do want to sell your strong points, you don't want to sound like you're boasting. Quantify any claims.
8. How can I make my application letter stand out for a competitive job vacancy?
Have a great opening line. Show your individuality without going overboard. Be positive and explain—honestly—why you are the best person for the job.
9. Do I need to attach my CV to an application letter?
Yes, you should.
10. Can I use a simple job application letter template for specialized roles?
No, you shouldn't. As you can see from our examples above, the letters all followed the same format, but they all offered specific information about past roles and achievements that matched the role they were applying for.
Conclusion
Your ability to land a job may come down to crafting an application letter that sets you apart from other candidates. Even though you're not applying for a posted position, you still need to tailor your letter to the role you're looking for and highlight your most relevant qualifications. A well-written application for a job vacancy should communicate your value to the organizations you're approaching.
Use the examples and tips provided and create a strong, personalized letter that opens doors to new career opportunities. And when that happens, should you get a request for a complete resume, check out CVmaker for resume samples and templates.